Free browser tool
Meeting Cost Calculator
See what a meeting really costs. Add the people attending and their hourly pay, set how long it runs and how often it repeats, and get the cost per minute, per meeting and per year, plus the person-hours it uses. Works with any currency.
Built with love by Shushant Lakhyani. Building bestproductivityresources.com
Who attends
- Cost of one meeting
- 270.00
- Cost per year
- 14,040.00
- Cost per minute
- 6.00
- People attending
- 6
- Person-hours per meeting
- 4.5 hours
- Person-hours per year
- 234 hours
How it works: cost of one meeting = the sum of (people × hourly pay) for every group × (length in minutes ÷ 60) × (1 + extra costs ÷ 100). The yearly figure multiplies that by 260 for every workday (52 weeks × 5 days), 52 for weekly, 26 for every two weeks and 12 for monthly meetings. For example, 4 people at 50 and 2 at 80 an hour cost 360 an hour, so a 45-minute meeting costs 270, and 14,040 a year if it is weekly. Enter all pay in the same currency.
"Extra costs on pay" is optional: use it to add things like employer taxes, benefits or overheads as a percentage, if you know them. Real costs differ with holidays, cancelled meetings, preparation time and how pay is set, so treat the result as a rough estimate for planning only, not financial or employment advice.
Built with love by Shushant Lakhyani. Building bestproductivityresources.com
Private by design. This tool runs entirely in your browser. Nothing you enter or select is uploaded, saved, logged or shared, no AI service is used, and closing the tab clears everything.
Disclaimer. This free tool is provided "as is", without warranties of any kind, for general information and convenience. Results are estimates for general information only and are not financial, investment, tax, legal or accounting advice. Real rates, fees and rules vary; speak to a qualified professional before making decisions. You use it at your own risk. See the Disclaimer, Terms of Use and Privacy Policy.
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