Rallly
Focus: polls, open source and self-hosted. Shares group scheduling with When2meet. A web app, not a website. Freemium (When2meet: Free). Rated 4.5 (When2meet: 4.4).
Web AppFree planWeb
4.5Visit
Website
When2meet
A no-sign-up grid for finding a time that suits the whole group.
Built with love by Shushant Lakhyani. Building bestproductivityresources.com
What is When2meet?
When2meet is a free group scheduling tool where you create an event, share the link and let everyone paint the hours they are free. The grid shows where availability overlaps, and nobody needs an account, which makes it quick for classes, clubs and teams across time zones.
Pros
- No account needed for anyone
- Clear overlap view
- Works for any group size
Cons
- Very dated interface
- No calendar integration
Who should use When2meet
Anyone organising a meeting or study session for a group with busy schedules.
Who may not need it
Teams that already book meetings through a shared calendar.
When2meet alternatives
Similar resources to When2meet, picked from the directory.
Calendly
Focus: booking and scheduling links. Shares meetings with When2meet. A web app, not a website. Freemium (When2meet: Free). Adds iOS, Android and Chrome. Rated 4.6 (When2meet: 4.4).
Web AppFree planWeb, iOS
4.6Visit
zcal
Focus: booking links, scheduling and free. Shares meetings with When2meet. A web app, not a website. Freemium (When2meet: Free). Rated 4.6 (When2meet: 4.4).
Web AppFree planWeb
4.6Visit
Cron / Notion Calendar
Focus: calendar, keyboard and minimal. Also in Scheduling and Meetings, like When2meet. A desktop app, not a website. Adds macOS, Windows and iOS. Rated 4.5 (When2meet: 4.4).
Desktop AppFreemacOS, Windows
4.5Visit
Every Time Zone
Focus: time zones, world clock and remote teams. Shares meetings with When2meet. Rated 4.5 (When2meet: 4.4).
WebsiteFreeWeb
4.5Visit
Fireflies.ai
Focus: transcription, meeting notes and summaries. Also in Meetings and Collaboration, like When2meet. An AI tool, not a website. Freemium (When2meet: Free). Adds Chrome, iOS and Android. Rated 4.5 (When2meet: 4.4).
AI ToolFree planWeb, Chrome
4.5Visit
Free alternatives to When2meet
Free resources that cover similar ground.
Google Calendar
Focus: time blocking, calendar and free. Also in Scheduling and Meetings, like When2meet. A web app, not a website. Adds iOS and Android. Rated 4.5 (When2meet: 4.4).
Web AppFreeWeb, iOS
4.5Visit
OpenVidu
Focus: video calls, webrtc and self-hosted. Also in Meetings and Collaboration, like When2meet. A framework, not a website. Same 4.4 rating.
FrameworkFreeCross-Platform
4.4Visit
Microsoft Teams (free)
Focus: chat, video meetings and microsoft. Also in Meetings and Collaboration, like When2meet. A web app, not a website. Adds Windows, macOS and iOS. Rated 4.0 (When2meet: 4.4).
Web AppFreeWeb, Windows
4.0Visit
Shhepit
Focus: calm, sound and reset. Shares meetings with When2meet. A Mac app, not a website. Adds macOS. Rated 4.1 (When2meet: 4.4).
Mac AppFreemacOS
4.1Visit
Claude Code Game Studios
Focus: claude code, game development and ai agents. Also in Collaboration, like When2meet. An AI tool, not a website. Adds macOS, Windows and Linux. Rated 4.8 (When2meet: 4.4).
AI ToolFreemacOS, Windows
4.8Visit
CapCut
Focus: Video Editing, AI and Content Creation. Also in Collaboration, like When2meet. A mobile app, not a website. Adds iOS, Android and macOS. Rated 4.7 (When2meet: 4.4).
Mobile AppFreeiOS, Android
4.7Visit
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