01
What makes a good Grok bot
Grok Bot is xAI’s app for AI teammates. Each bot has a name, a job, and memory, and works on a cloud computer that can sign in to your tools and keep working when your laptop is closed.
A good bot has:
- One clear job
- The fewest tools it needs
- A routine or trigger
- A clear output and location
- An approval rule
A narrow bot you trust beats a general bot you have to watch.
02
Before you build
- Grok Bot is included with SuperGrok plans, paid Cursor plans, and team plans
- Usage is a separate weekly allowance
- All your bots share one cloud computer, its files, and browser sessions
- Type passwords and two-factor codes yourself, never in chat
- Set Auto-review to Ask first for sending, paying, posting, and deleting
03
Communication bots
1 · Inbox Bot
- Job: Email triage
- What it does: Sorts unread email by priority, summarizes threads, and drafts replies in your tone every morning.
- Approval rule: Never sends. Drafts only.
2 · Meeting Bot
- Job: Meeting preparation and follow-up
- What it does: Prepares a brief before each meeting and drafts follow-ups and action items after.
- Approval rule: Follow-ups go to you for approval.
04
Research bots
3 · Research Bot
- Job: Research briefs
- What it does: Researches companies, people’s public work, or topics and writes one-page briefs with source links.
- Approval rule: Flags anything it could not verify.
4 · Competitor Bot
- Job: Competitor tracking
- What it does: Checks competitors’ sites and announcements on a schedule and logs changes in pricing, features, and messaging.
- Approval rule: Messages you only when something important changes.
05
Sales bots
5 · Lead Bot
- Job: Lead research
- What it does: Finds companies that match your ideal customer, notes a recent signal, and scores fit with reasons.
- Approval rule: Uses public business sources only. Never contacts anyone.
6 · CRM Bot
- Job: CRM hygiene
- What it does: Logs calls and emails, updates deal stages and next steps, and flags stalled deals.
- Approval rule: Asks before changing deal values or deleting records.
06
Content bot
7 · Content Bot
- Job: Content repurposing
- What it does: Turns articles, transcripts, or notes into posts, threads, and newsletter sections in your voice.
- Approval rule: Never publishes. Saves drafts for review.
07
Operations bots
8 · Invoice Bot
- Job: Invoice processing
- What it does: Collects invoices from email, extracts the details into a tracker, and flags duplicates or unusual amounts.
- Approval rule: Never pays or replies to suppliers.
9 · Bug Bot
- Job: Bug reproduction
- What it does: Reproduces reported bugs, records steps and screenshots, and files tickets in your tracker.
- Approval rule: Never changes production systems.
08
Personal bot
10 · Admin Bot
- Job: Personal admin
- What it does: Tracks renewals and subscriptions, plans trips within your budget, and fills routine forms for review.
- Approval rule: Never buys, books, or submits forms without approval.
09
How to build any of these
- Create the bot with its name and job description
- Tell it your preferences and limits in the first conversation
- Connect only the tools it needs
- Do the workflow once while it watches, and save it as a skill
- Turn the skill into a routine on a schedule
- Check the first few runs closely
10
Combine bots into a team
Several bots can work in a group chat and hand work to each other. For example, the Research Bot finds a signal, the Lead Bot scores it, and the Content Bot drafts the outreach for you to approve.
Add a bot only when a real job needs one. More bots use your weekly allowance faster.
11
Job description template
Name: [name].
Job: [one job].
Description: You help me with [work] for [business or life area]. Use only [tools]. Each time, [steps]. Put the result in [location] and message me a short summary.
Never [forbidden actions]. Ask before sending, paying, posting, deleting, or sharing data. If something is unclear, stop and ask.
The golden rule
Do not build ten bots at once. Build one, trust it, then build the next.
- Job
- Tools
- Routine
- Output
- Approval
- Team
Start with the Inbox Bot or the Research Bot this week. Both save time from day one with very little risk.
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